Registration consists of completing the registration forms accurately either electronically or on paper, and at the required times, of having them approved by deans or their delegates where necessary, and paying the required fees to the Student Accounts Office. All students register in a program of study offered by one of the four faculties into which the university is divided. Faculties are further divided into schools and departments, each with its own director or head, who are responsible for the academic integrity of their programs, and for counselling students in academic matters. A head/director may refuse to grant permission for a student to register for a course more than twice. Official and binding statements as to which courses students must offer to qualify for graduation are issued only by the Registrar's Office and upon written application.
The normal course load for full-time undergraduate students in the fall-winter semester is thirty credit hours (30h), or fifteen hours (15h) per semester.
A maximum of of nine hours (9h) may be taken in each part of intersession, except in science courses with laboratories and graduate courses where the maximum is six hours (6h). Thus a maximum of eighteen hours (18h) may be taken between the winter semester and the subsequent fall semester.
Changes to registration
Students are responsible for maintaining the accuracy of their record. The Registrar's Office will only record course, section and program changes when a student has initiated the process by following the drop, add or program change procedures. Similarly the Registrar's Office will only record a change of name or withdrawal from the University, or place a student on the list of potential graduates when the student has completed and submitted the appropriate forms either by mail, via the University's internet registration system, or in person.
Admission is to a specific program. Students transferring from one program to another, for example, from science to business administration or from history to English, must apply on a program change form and have it approved by the director or department head of the unit they wish to enter, and by the Registrar's Office. Some departments and schools require students transferring to have attained a certain CGPA. See the departmental program listings for specific information.
During registration and add drop periods, most adds and drops, should be made on the registration system on the internet. For purposes of registration, sections of courses are considered to be individual courses.
Two-semester or fall semester courses may be added to a student's registration until September 17, and winter semester courses until January 13.
Two-semester or fall semester courses discontinued on or before September 17 and winter semester courses discontinued on or before January 13 will not appear on a student's transcript. Fall semester courses discontinued between September 17 and October 28, two-semester courses discontinued between September 17 and January 14, and winter-semester courses discontinued between January 13 and March 5 appear on the transcript as W (withdrew). Courses noted by a W are not counted in the student's GPA.
The notation F (failed) will appear on the student's official record for courses discontinued after the above dates unless permission has been granted by the dean for the course to be discontinued without academic penalty for substantial medical, psychological or compassionate reasons.
Grade Point Average
The grade point average is the weighted sum of the grade points earned, divided by the number of courses attempted. Courses with a notation of ‘W’ are not included in the GPA. Two types of averages are employed. The sessional GPA is calculated at the end of each session. The cumulative GPA (CGPA) is calculated at the same time, but is the sum of all courses taken.
Alpha grades GPA value Percentage range* Rating
A+ 4.00 94 - 100
A 4.00 87 - 93 Excellent
A- 3.67 80 - 86
B+ 3.33 77 - 79
B 3.00 73 - 76 Good
B- 2.67 70 - 72
C+ 2.33 67 - 69
C 2.00 63 - 66 Average
C- 1.67 60 - 62
D+ 1.33 57 - 59
D 1.00 53 - 56 Pass
D- 0.67 50 - 52
F 0.00 0 - 49 Failure
*These percentage ranges are provided to assist other institutions in interpreting letter grades. Their only internal application is with the university scholarship committee. They are not reported elsewhere.
December examinations are held for all first semester courses, for all 1000 -level courses, and may be required in any two-semester course. Examinations are held in April for all second semester and all two-semester courses. Examination schedules are posted in the latter parts of October and February. Examinations are conducted, as a rule, by written papers. Take-home examinations may be given, in which case students are allowed the whole examination period to complete them and must submit their papers no later than the day of the last scheduled examination.
A student, who, because of unavoidable circumstances was detained or rendered unfit to write a required examination, may appeal for a special examination. A student who wishes to have such an appeal considered must:
Within 48 hours after the end of the examination, report, or have a representative report, to the Registrar (in writing if possible) intention to appeal for a special examination and
Any request to re-read an examination paper must reach the Registrar within 30 days after release of the final examination results. The request must be accompanied by a fee of $10 which will be refunded only if the mark is raised. All requests for a re-read will be directed by the Registrar to the director or head concerned for implementation. Re-reads of examinations will be conducted by the head/director of the unit involved with the assistance of the original instructor and, where practical, a third person. In the event that the head/director is the instructor, the dean will designate a replacement to conduct the re-read.
Re-reads may be requested in any or all courses in which a student is registered without reference to class standing or the final grade assigned. A re-read of a mid-year examination will be granted only after consultation with the head of the department or director of the school concerned. A student who requests a re-read in a course forfeits the grade originally assigned.
Students have the right to review a written examination paper in the presence of the instructor.
Academic residency requirements
Students may transfer to Acadia from other accredited universities up to the first 60h required for a 120h degree program, Students also may transfer from elsewhere 6h of the last 60h required for their intended degree.
Credit for courses taken elsewhere
Courses taken at other universities
Transfer credit may be given for individual courses taken at other accredited universities or institutions which have transfer credit agreements with Acadia. All courses transferred for credit must be directly applicable to the student's program of study at Acadia University. Transfer courses reduce the total number which must be taken for a degree at Acadia. Transfer credits should be distinguished from advance standing which is placement at a certain level in a specific subject area by a school or department of the University. Credit cannot be given for non-university courses or for knowledge obtained elsewhere, however valuable it may be. Advance standing may be given for such knowledge, however. Credit is not given for courses taken elsewhere while a student is on academic dismissal from Acadia.
Letters of permission
A student enrolled at Acadia University, who wishes to take a course at another university for transfer of credit to Acadia, must obtain approval in writing and in advance for this through the Registrar. If approval is obtained, the Registrar will issue an appropriate letter of permission to the host university that the student wishes to attend. A transcript of the student's record will be sent. Applicants are reminded that normally the last 60h required for a degree must be taken at Acadia. A fee is charged for this service.
Acadia University recognizes the value of carefully planned study in another country for qualified students interested in such opportunities. Many excellent programs for this purpose exist and are usually described as "Junior Year Abroad". Opportunities exist for the direct exchange of students with Dundee University, University College of Wales (Swansea), Queen Margaret (Edinburgh), and Sunderland Polytechnic in the United Kingdom, with Franklin College and East Carolina University in the United States, and with Université de Nancy in France. Arrangements also exist for exchange with several New England institutions through the Nova Scotia-New England Student Exchange Program. (See also departmental entries for French, German and Spanish.)
Students with a minimum cumulative grade point average of 2.50 or better, who are in their second year of study at Acadia, will be considered for study abroad. Application must be made no later than January 31. Forms and information are available from the Registrar.
Upon their return from study abroad, students must present full and official documentation showing courses completed, results obtained, and attendance at classes, to the Registrar for evaluation and award of credit. The fourth year of their program, that is, 30h, must be completed at Acadia subsequent to study abroad.
Application to graduate
Students must apply to graduate. Application deadlines are August 15 for fall convocation and January 15 for spring convocation. Students are encouraged to complete the application to graduate form at the Registrar’s Office or on the internet when registering for the fall-winter session.
Second undergraduate degree requirements
A student holding one undergraduate degree from Acadia University, who wishes to obtain a second undergraduate degree from a different faculty or school, must complete a minimum of 30h subsequent to completing the requirements of the first degree. This minimum 30h must include all specific courses and grade requirements that are different from the first degree and must include a new major and a new minor (or their equivalent). Where the second degree requires a major concentration, at least 12h of the 30h must be in the discipline of that concentration.
Students holding an ordinary undergraduate degree from Acadia University who subsequently complete additional studies that fulfil honours degree requirements, but in less than an additional 30h, cannot be awarded a second degree. Rather, they will be issued a conversion certificate which indicates that they now hold the equivalent of an honours degree.
A candidate for a first bachelor's degree may be granted the designation "University Scholar" provided that the student has:
Deans List Scholar
The Dean's List includes the names of the top 5% of non-graduating students, by faculty or school, registered in 30h or more in their first three years of undergraduate study. The selection is made after the undergraduate examination results are available in the spring.
Academic Probation and Dismissal
All students who obtain a grade point average (GPA) of at least 1.00 and less than 1.50, and who have not already incurred probation, will be placed on academic probation, but are eligible to re-register.
Re-admission following academic dismissal
At the end of this period of academic dismissal, students may apply for re-admission and, if accepted, will be on probation.
Only a student's current academic standing appears on the official record; either Eligible to Register, May Register on Probation, Not Eligible to Register, or Graduated.
Academic integrity demands responsible use of the work of other scholars. It is compromised by such practices as plagiarism and cheating.
Procedures concerning infractions of academic integrity
Procedures on complaints in other academic matters
The complainant should first attempt to resolve the matter with the instructor. If it cannot be so resolved, the complaint, preferably in writing, must be presented to the appropriate head of department or director of the school who will conduct an investigation and attempt a resolution. If the matter cannot be settled by the head/director, it shall be referred to the appropriate dean of faculty. Any complainant may at any time have the assistance of the academic commissioner of the Students' Union.
The authority for Acadia University's judicial system derives from the power granted to the Board of Governors by the Province of Nova Scotia under the University's Act of Incorporation in 1891 . These powers are exercised on behalf of the Board of Governors by the Manager, Campus Programs. The system itself is fundamentally informal, and the Judicial Board is staffed by students, faculty, members of the University's administration, and Acadia Students' Union, none of whom are trained legal experts. Nevertheless, care has been taken to build into it the elements of natural justice, while at the same time, providing for the relatively speedy resolution of complaints. To this end, specific time limitations and procedures have been established, the option of a pre-hearing settlement rather than going to a full hearing exists, and provision is made for appeals of decisions rendered by the Judicial Board. All sanctions are imposed either by the Manager, Campus Programs through a pre-hearing settlement, or by the Judicial Board after it has conducted a full hearing.
Judicial policies are described in considerable detail in either the Acadia Students' Union student handbook or the ASU student directory, and also the residence handbook. Material on student discipline found in the University's calendar, the Acadia Students' Union student handbook, the ASU student directory, and the residence handbook all constitute part of the formal contract between the University and the student. The official university judicial policy document is found in the 1998 -99 Acadia Students’ Union student handbook or ASU student directory, which will be available in September, 1998 . Procedural guides are available in the Campus Programs Office.
Release of Information about Students
1. Disclosure to students of their own records
2. Disclosure to faculty, administrative officers, and committees of the university
Information on students may be disclosed without the consent of the student to university officials or committees deemed to have a legitimate educational interest.
Disclosure to third parties